Vehicle repair order template (PDF and Word)
A printable job card for mechanics and garages: with the details of the vehicle, a diagram for marking damage and a place for the replaced parts. Download it as a PDF, or as a Word file if you want to add your own details.
One A4 page, designed for black-and-white printing. No registration needed.
Multilingual template: switch the language at the top of the page, and the PDF and the Word file download in that language.
What is on the vehicle job card?
Customer
Name, phone number, address and email, so you can let them know when the car is ready.
Vehicle
Make and model, registration, VIN, mileage, fuel level and the items left with it, such as the keys or the vehicle documents.
Damage
The car from both sides and from above: mark existing scratches and dents with an X before you start.
Work requested
The fault as the customer described it, or what they asked for, such as an oil change or new brake pads.
Work and parts
Line by line with quantity, unit price and amount, with the total at the bottom.
Agreement and signatures
The estimated cost, the expected completion, a request for a quote, the return of the replaced parts, and signatures at drop-off and at collection.
What to check when you take a car in
A few things that spare you disputes at the handover.
Write down the mileage
At drop-off and at collection: that way there is no question later of how far the car was driven while it was with you.
Mark the damage
Walk around the car with the customer and mark scratches and dents on the diagram before you start.
Agree on the cost up front
Write down the estimate, and if the repair turns out more expensive, ask the customer first.
Ask about the replaced parts
Tick the box if the customer wants the removed parts back, so it does not become a dispute at collection.
The same work order, digital.
Paper gets lost, and customers still call to ask whether it is ready yet. Csekkold is online work order software for repair shops: you record the same details in it, print the work order as a PDF with a QR code, and the customer is notified at every status change.
- Every work order searchable in one place
- Automatic SMS and email notifications
- Customers track the repair online
Frequently asked questions
Can I use the template for free?
Yes. You can download it, print it and use it in your own business as often as you like.
Is there a Word version?
Yes, you can also download it as an editable DOCX file. Open it in Word or LibreOffice, change the fields, add your logo and print it the way you need it.
Where do the registration and the VIN go?
In the first row of the “Vehicle” section, next to the make and model. Copy the VIN from the vehicle documents so you do not get it wrong.
Is there a general work order template too?
Yes, for phone, computer and other repair services the general service work order template is the right one, also as a PDF and a Word file.
How do I make the work order digital?
With the garage software of Csekkold you record the work order on a computer or a phone, you can search for the registration later, and the customer gets an SMS or an email when the car is ready for collection.